5562967 Resolution 21-140, Contract No. DCFB-2012-D-0007 Approval and Payment Authorization Emergency Declaration Resolution of 2015

A RESOLUTION

 

21-140 

 

IN THE COUNCIL OF THE DISTRICT OF COLUMBIA

 

June 30, 2015

 

 

To declare the existence of an emergency with respect to the need to approve Contract No. DCFB-2012-D-0007 with Advanced Data Processing, Inc., to provide ambulance billing and collection services, and to authorize payment for the goods and services received and to be received under the contract.

 

RESOLVED, BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this resolution may be cited as the “Contract No. DCFB-2012-D-0007 Approval and Payment Authorization Emergency Declaration Resolution of 2015”.

 

Sec. 2. (a)  There exists a need to approve Contract No. DCFB-2012-D-0007 with Advanced Data Processing, Inc., (“ADP”) to provide ambulance billing and collection services, and to authorize payment for the goods and services received and to be received under the contract.

(b)  On October 1, 2012, the Office of Contracting and Procurement (“OCP”), on behalf of the Fire and Emergency Medical Services Department, awarded Contract No. DCFB-2012-D-0007 to ADP in an estimated amount of $876,840 for the period from October 1, 2012, through March 31, 2013. Actual expenditures for this period were $1,245,767.

(c)  By Modification No. 1, the contract was extended until September 30, 2013.

(d)  By Modification No. 2, OCP increased the estimated amount of the contract by $980,000 for the period from April 1, 2013, through September 30, 2014.  Actual expenditures for this period were $881,611.

(e)  Modification No. 3 was an administrative change only.

(f)  By Modification No. 4, OCP extended the term of the contract from October 1, 2013, through March 31, 2014, for an estimated additional amount of $980,000.  Actual expenditures for this period were $1,058,255.

(g)  Modification No. 5 was an administrative change only.

(h)  By Modification No. 6, OCP extended the term of the contract from April 1, 2014, through September 30, 2014, and increased the estimated amount for Contract No. DCFB-2012-D-0007 by $ 980,000.  Actual expenditures for this period were $1,072,189.61.

(i)  By Modification No. 7, OCP extended the term of the contract from October 1, 2014, through December 31, 2014, for an estimated additional amount of $531,000.  Actual expenditures for this period were $495,246.65.

(j)  Modification No. 8 extended the contract to September 30, 2015, and increased the estimated amount by $1,592,820. 

(k)  The total estimated amount of Contract No. DCFB-2012-D-0007, including the foregoing modifications, is $6,345,889.26 for the period from October 1, 2012, through September 30, 2015.

 (l)  Approval is necessary to allow the continuation of these vital services. Without this approval, ADP cannot be paid for goods and services provided in excess of $1 million for each 12-month period of the contract.

 

Sec. 3.  The Council of the District of Columbia determines that the circumstances enumerated in section 2 constitute emergency circumstances making it necessary that the Contract No. DCFB-2012-D-0007 Approval and Payment Authorization Emergency Act of 2015 be adopted after a single reading.

 

Sec. 4.  This resolution shall take effect immediately.