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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 1. MAYOR AND EXECUTIVE AGENCIES |
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Chapter 1-15. PUBLIC RECORDS OF THE DISTRICT OF COLUMBIA |
Section 1-1507. REMOVAL OF RECORDS FROM AGENCY CUSTODY
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1507.1Upon request by the Administrator, custodians of public records shall submit written justifications for the continued maintenance of specific series of records within the agency. Justifications shall include one or more of the following:
(a)Pertinent statutory requirements;
(b)Administrative needs of the agency; or
(c)Other compelling needs.
1507.2The Administrator may approve or disapprove the justification. If the justification is disapproved, the agency shall follow the instructions of the Administrator relating to the disposition of the records.
1507.3The Administrator may direct the removal of records from an agency for the following reasons:
(a)The records are endangered in their present location;
(b)The records are no longer needed for the conduct of the current business of the agency;
(c)The records are more than thirty (30) years old; or
(d)The agency justification for continued maintenance of the records within the agency is rejected.
1507.4The Administrator may require such reports from District agencies on their activities under these regulations as he or she deems necessary to administer the Act.