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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 14. HOUSING |
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Chapter 14-54. VERIFICATION PROCEDURES |
Section 14-5406. VERIFICATION OF ANNUAL INCOME
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5406.1 All of the below listed sources of income are subject to the verification hierarchy listed previously in this chapter, unless specifically stated otherwise.
(a)Three (3) consecutive paycheck stubs;
(b)Tips, commissions and bonuses. If not included in paycheck stubs:
(1) Previous two (2) year official federal and local tax returns;
(2) Certified Statement from participants of anticipated tips, based on previous twenty-four (24) months; or
(3) New hire, statement from employer on anticipated amount for the next twelve (12) months;
(c)Documentation of Self Employment income may include:
(1)IRS Form 1040, with applicable schedules;
(2)Schedule C (Small Business);
(3)Schedule E (Rental Property Income);
(4)Schedule F (Farm Income);
(5)Audited Financial Statement; or
(6)Certified Financial Statement, if Tax Returns or Audited Financial Statement is not available;
(d)If none of the above are available, notarized statement of net income anticipated to be received within the next twelve (12) months, based on the previous twelve (12) months;
(e)A Social Security/Social Security Insurance Benefits Benefit Award Letter dated within sixty (60) days of DCHA’s request is required to verify income from the Social Security Administration. The following applies to the proof of Social Security and Social Security Insurance benefits:
(1) DCHA shall not accept photocopies of social security checks or bank statements.
(2) If the participant or applicant is missing the benefit award letter, DCHA shall help the participant or applicant request a benefit verification letter from SSA's website, or by calling 1-800-772-1213. The service is free and the applicant or participant will receive Proof of Income Letter within ten (10) days;
(f)For child support payments, the following types of documents may be used to verify income:
(1) Court ordered child support documents;
(2) Twelve (12) month payment history print out from the enforcement agency;
(3) Notarized statement from person paying the support stating the amount and the frequency of payments made; and
(4) If the person paying the support refuses to provide the notarized statement, documentation of efforts to obtain the statement from the person paying the support and an affidavit from the person receiving the support stating the amount and frequency of payments made;
(g)Recipients of unemployment benefits shall provide records from the unemployment agency stating gross amount of pay, frequency of pay, and expected termination date;
(h)Participants shall provide an affidavit signed by the participant or person assisting the Family attesting to recurring gifts or assistance received. Examples of regular contributions include:
(1) Regular payment of a Family’s bills (such as utilities, telephone, rent, credit cards, and car payments);
(2) Cash or other liquid assets provided to any Family member on a regular basis; and
(3) “In-kind” contributions such as groceries and clothing provided to a Family on a regular basis;
(i)Non-monetary contributions shall be valued at the cost of purchasing the items, as determined by DCHA. For contributions that may vary from month to month (such as, utility payments), DCHA shall include an average amount based upon past history;
(j)Scholarships, Tuitions, Grants and Financial Assistance shall be documented through records from an Institution of Higher Education detailing the cost of tuition anticipated for the next twelve (12) months and verification of all scholarships, grants and loans received individually identified;
(k)DCHA may request third party verification of income, even if the income source is excluded from the calculation of annual income; and
(l)If DCHA is able to identify through participant-provided documents that the source is excluded from income, then DCHA shall use participant provided documents to document the file.