Section 19-2703. MEETINGS

 

2703.1The Board shall conduct not less than four annual regularly scheduled meetings at any place within the District. Other meetings of the Board may be convened by the Chairperson, or by a majority of the members of the Board.

 

2703.2All meetings of the Board shall be open to the public, except that the Board may exclude the public when meeting in executive session.

 

2703.3Any resolution, rule, act, regulation, or other official action required or permitted to be taken at a meeting of the Board may be taken without a meeting if the action is supported by the affirmative vote of seven (7) members of the Board, except that actions so taken by the Board authorizing the issuance of bonds, notes or other obligations shall require the affirmative vote of seven (7) members, including the Chief Financial Officer of the District of Columbia. Any action so taken shall be evidenced by one or more written consents describing the action taken, signed by each affirming member of the Board, and included in the minutes or filed with the Secretary to the Board.  Unless otherwise specified, action taken pursuant hereto is effective upon ratification at a meeting of the Board.

 

2703.4Except as provided in section 2702.9, all members shall be permitted to participate in any meeting of the Board, or conduct any such meeting, through or by any means of communication by which all participating directors may simultaneously hear each other during the meeting.  A member participating in a meeting by such means is deemed present in person at the meeting.

 

2703.5As soon as practicable, prior to any regularly scheduled meeting, the Commission shall publish in the D.C. Register the date, time and place of all regularly scheduled meetings. Except as specifically provided in these By-Laws, the purpose of any meeting of the Board need not be stated.

 

2703.6Prior to any regularly scheduled meeting of the Board, the Secretary to the Board shall, after consulting the Chairperson, prepare an agenda for the meeting.  Such agenda shall include, but not be limited to, the following:

 

(a)A report of the Chairperson, which may include, but shall not be limited to, any item for the information of the Board;

 

(b)Approval of the minutes; and

 

(c)A report of the Executive Director, which may include, but shall not be limited to, items for the information of the Board, items for referral to Board committees, or items requiring ratification or vote by the Board.

 

2703.7Meeting convened by the Chairperson, or by a majority of the members, shall be preceded by not less than 3 days notice to each member of the Board of the date, time, place and purpose of the meeting.

 

(a)The Chairperson, or a majority of the members, may convene a meeting by informing the Secretary to the Board of the time, place, and purpose of the meeting not less than 5 days prior to the meeting.

 

(b)Upon receipt of notice of a meeting convened by the Chairperson, or by a majority of the members, the Secretary to the Board shall provide all members not less than 3 days notice of the time, place and purpose of the meeting.

 

(c)A member’s attendance at or participation in any meeting convened by the Chairperson, or by a majority of the members, waives any required notice to the member of the meeting unless the member, at the beginning of the meeting or promptly upon the member’s arrival objects to holding the meeting or transacting business at the meeting and does not thereafter vote or assent to any action taken at the meeting.

 

(d)Public notice of any meeting convened by the Chairperson, or by a majority of the members, shall be posted in a public access area at the principal office of the Commission.

 

(e)The agenda of any meeting convened by the Chairperson, or by a majority of the members, shall include only those items set forth in the notice of the meeting and the Board shall take action only on the items set forth in the agenda.

 

2703.8A quorum shall be necessary for the Board to conduct any business.  A majority of the members present in person at a meeting shall constitute a quorum.

 

2703.9If a quorum is present when a vote is taken, the affirmative vote of a majority of the members present when the action is taken constitutes a valid act of the Board, except that actions taken by the Board authorizing the issuance of bonds, notes or other obligations shall require the affirmative vote of 7 members, including the Chief Financial Officer of the District of Columbia.

 

2703.10A member may vote either in person or by proxy executed in writing by the member, with or without direction, and delivered to the Secretary to the Board.

 

2703.11Proxies may be executed with or without direction, except that each proxy so executed shall reference a specific meeting or meetings and shall not be valid beyond the meeting or meetings so specified.

 

2703.12A vote by proxy shall not constitute presence in person at a meeting.

 

2703.13A majority of the members, whether or not constituting a quorum, may adjourn or recess any meeting to another time and place.  Notice of an adjourned or recessed meeting need not be given unless the meeting is adjourned or recessed for more than 24 hours, in which case notice of the time and place shall be stated in the minutes of the adjourned or recessed meeting.

2703.14No person or representative of any person or group shall have the right to be heard or to present oral or written evidence or testimony at a meeting of the Board without the permission of the Chairperson or presiding officer.  The Chairperson or presiding officer may permit persons in attendance at a meeting of the Board to present evidence or testimony and may impose reasonable conditions upon the presentation of any evidence or testimony.

 

2703.15A person in attendance at any meeting of the Board my file a statement with the Secretary to the Board before or after such meeting.

 

2703.16No person may disrupt, create distractions, or interfere with the conduct of any meeting of the Board.  At the discretion of the Chairperson, or presiding officer, any such person may be removed from the meeting.

 

2703.17For the purpose of this Chapter, the term “executive session” shall mean a meeting of the Board, a committee meeting or subcommittee meeting where the public, employees, or any other person may be excluded.

 

2703.18The Board may conduct executive sessions at the times and places, and for such purposes as it determines to be in the best interest of the Commission.

 

2703.19The Board may conduct community meetings at any time to hear from members of the public on any matter of concern to the Board or the public. The Board shall provide not less than 5 days notice of any such meeting by publishing same in the DC Register.

 

2703.20Members of the public shall be placed on the agenda of a community meeting by informing the Secretary to the Board not less than 3 days prior to such meeting.

 

2703.21Persons shall be called in the order in which they appear on the agenda. At the discretion of the presiding officer, persons not appearing on the agenda may be heard at the completion of the agenda.

 

2703.22Persons shall be limited to not more than 5 minutes for presentation, except additional time may be allowed to respond to questions.

 

source

Final Rulemaking published at 44 DCR 487 (January 24, 1997), incorporating by reference the text of Proposed Rulemaking published at 43 DCR 3100, 3102-3105 (June 14, 1996).