Section 19-905. MEETINGS OF THE BOARD OF LIBRARY TRUSTEES

 

905.1All meetings of the Board shall be open to the public in accordance with D.C. Code § 1-1504(a) (1999 Repl.) except as provided in § 905.5.

 

905.2The Board of Trustees shall hold at least eleven (11) regular meetings each year on dates regularly recurring on a monthly basis. The schedule of the regular Board meetings shall be proposed by the President of the Board and approved by the Board. The Board may decide not to have a regular monthly meeting in June, July, or August. Notices of regular monthly meetings (including the Annual Meeting) shall be mailed to each member of the Board at least five (5) calendar days before the meeting.

 

905.3The President of the Board may, and upon the request of any three (3) members shall, call a Special Meeting.  At least three (3) days notice (excluding Saturdays, Sundays, and legal holidays) shall be given in writing, stating the purpose of the meeting. No business except that relating to the specified purpose shall be transacted.

 

905.4At the regular meeting held in the month of December of each year, which shall be called the Annual Meeting, the officers of the Board, with the exception of the Director (Secretary and Treasurer of the Board), shall be elected. Officers so elected shall serve for a twelve (12) month term from January through December of the succeeding year.

 

905.5The President of the Board may call executive meetings as needed for the purpose of having a free exchange of ideas for the members to debate among themselves the ramifications and potential impact upon the public of a series of alternative decisions without taking a final vote which ultimately will be the decision of the Board. At executive meetings no matter may be formally or informally decided if it is a matter concerning which the Board foreseeably will take some official action at a future public meeting.

 

source

Final Rulemaking published at 35 DCR 7488, 7490-91 (October 14, 1988).