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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 6. PERSONNEL |
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SubTilte 6-B. GOVERNMENT PERSONNEL |
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Chapter 6-B31. RECORDS MANAGEMENT AND PRIVACY OF RECORDS |
Section 6-B3123. TRANSFER OF OFFICIAL PERSONNEL FOLDER
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3123.1When the Office of Personnel or an Independent Personnel Authority hires a person who has served in a District position subject to this chapter, it shall request the transfer of the Official Personnel Folder pertaining to the person's employment. The folder so obtained shall be used in lieu of establishing a new District Official Personnel Folder.
3123.2When a person for whom an Official Personnel Folder has been established transfers from one personnel authority to another, the losing authority shall, upon request, transfer the folder to the new employing personnel authority.
3123.3Before transferring the Official Personnel Folder, the losing personnel authority shall--
(a)Remove those records of a temporary nature filed in the folder; and
(b)Ensure that all permanent documents in the folder are complete, correct, and present in the folder in accordance with these regulations.
3123.4When a former District employee is reappointed, the National Personnel Records Center (civilian) or other repository will, upon request, transfer the folder to the new employing personnel authority.