Section 7-414. MONITORING PROCEDURES AND INDEPENDENT SUMMER YOUTH EMPLOYMENT EVALUATION UNIT (YEEU)

 

414.1As part of its internal program management procedures, YES shall establish a monitoring unit which shall be independent of, and not accountable to any unit being monitored. This unit shall report to the YES Director to ensure adequate monitoring coverage and appropriate action of findings and recommendations.

 

414.2Organizationally, the YEEU shall be positioned to assure its objectivity, and to facilitate its access to information necessary to discharge its responsibilities without conflict of interest.

 

414.3The Youth Employment Evaluation Unit (YEEU) shall monitor and review all program activities, services, program administration and management and fiscal practices supported with funds disbursed under the Act.

 

414.4Areas to be monitored include the following:

 

(a)Review of systems controlling program administrations;

 

(b)Control, maintenance and computational systems for time, attendance, pay records and fiscal operations to ensure efficiency and prevention of abuse;

 

(c)Inspection of worksites and worksite conditions;

 

(d)Reviewing plans, procedures and contractor/employer's capability to carry out programs and activities; and

 

(e)Monitoring contractor/employer maintenance of records on all expenditures of appropriated funds;

 

414.5The Youth Employment Evaluation Unit (YEEU) shall do the following:

 

(a)Make recommendations to the YES Director for corrective action whenever it identifies non-compliance with the Act, relevant contracts and agreements, worksite agreement, local, federal or other applicable regulations:

 

(b)Document its monitoring and review activities, the findings resulting there from and any recommendations made for corrective action; and

 

(c)Maintain records of the Department's and YES replies to its monitoring reports and recommendations.

 

414.6The YES Director shall review all monitoring reports submitted by the YEEU, acknowledge receipt thereof and respond to the YEEU with respect to the action taken as planned in response to YEEU recommendations.

 

414.7The YES Director may require contractors/employer's to establish certain monitoring procedures, including a Youth Employment Evaluation Unit to ensure compliance with the following terms:

 

(a)The Act and this chapter;

 

(b)The provisions of relevant sub-agreements; and

 

(c)Relevant local, federal laws and ordinances.

 

414.8Nothing in this section shall be interpreted as prohibiting the monitoring and review of any component of the YES Program by the Director, his or her designee(s), or the Youth Employment Evaluation Unit.