Section 8-A2515. PROCUREMENT BY COMPETITIVE SEALED BIDDING

 

2515.1Contracts exceeding ten thousand dollars ($10,000) shall be awarded by competitive sealed bidding unless the Director of Procurement determines one of the following in writing:

 

(a)Specifications cannot be prepared that permit an award on the basis of either the lowest bid price or the lowest evaluated bid price;

 

(b)There is only one (1) available source;

 

(c)There is an unanticipated emergency which leaves insufficient time to use this method; or

 

(d)There is some other reason in the best interests of the School of Law which is so compelling as to use one of the other authorized methods.

 

2515.2The invitation for bids ("IFB") shall state whether an award shall be made on the basis of the lowest bid price or the lowest evaluated bid price. If the lowest evaluated bid price basis is used, objective measurable criteria shall be utilized and those criteria shall be set forth in the invitation for bids.

 

2515.3Adequate public notice of the invitation for bids shall be given at a sufficient time before the date set forth in the notice for the opening of bids. In no event shall the notice required in this subsection be less than thirty (30) calendar days for all contracts.

 

2515.4The notice required under §2515.3 shall include publication in a newspaper of general circulation, in trade publications considered appropriate by the Director of Procurement, in the "District of Columbia Procurement Digest," or a combination of these publications which, in the opinion of the Director of Procurement, will give adequate public notice.

 

2515.5Bids shall be opened publicly at the time and place designated in the invitation for bids. Each bid, with the name of the bidder, shall be recorded and be open to public inspection.

 

2515.6The contract shall be awarded with reasonable promptness by written notice to the responsive and responsible bidder whose bid will be most advantageous to the School of Law, considering price and other factors.

 

2515.7Correction or withdrawal of bids may be allowed only to the extent permitted under the provisions of chapter 15 of the D.C. Procurement Regulations ("DCPR").

 

2515.8The Director of Procurement is authorized to utilize solicitation mailing lists established and maintained by the D.C. Department of Administrative Services under agreement with the Director, DAS.

 

2515.9The provisions of chapter 15 of the DCPR shall apply to procurements by the School of Law, except as provided otherwise in this section.

 

2515.10The provisions of §1518.2 of the DCPR shall not apply to procurement by the School of Law. A copy of the notice of cancellation shall be sent to the Dean of the School of Law within seventy-two (72) hours of the cancellation.

 

2515.11An IFB may be cancelled, or all bids rejected, only if the Director of Procurement determines in writing that the action taken is in the best interests of the School of Law.

 

2515.12If all bids have been rejected, the contracting officer shall cancel the solicitation. The provisions of §1530.1 of the DCPR requiring a report to the Inspector General shall not apply to procurement by the School of Law. The Director shall notify the Dean of the School of Law within seventy-two (72) hours of the cancellation.

 

source

Final Rulemaking published at 35 DCR 5822 (July 29, 1988).