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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 8. HIGHER EDUCATION |
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SubTilte 8-B. UNIVERSITY OF THE DISTRICT OF COLUMBIA |
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Chapter 8-B1. BOARD OF TRUSTEES |
Section 8-B108. CONDUCT OF MEETINGS OF THE BOARD OF TRUSTEES
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108.1 Debate and proceedings of the meetings of the Board shall be governed by the provisions of this section. Where this section is silent, the meetings of the Board shall be governed by the latest edition of Robert’s Rules of Order. The provisions of this section, and the rules or order, may be waived by a majority vote of Trustees present.
108.2Each proposed action by the Board shall be considered in the form of a motion or resolution. The adoption of a formal resolution shall not be necessary unless the particular action requires it.
108.3Oral motions (other than procedural or technical motions) may be reduced to writing and read into the record before the final vote.
108.4 Debate on Agenda Items. Once the Chair brings an agenda item to the floor, the members shall commence debate and discussion. A member who wishes to speak shall ask to be recognized by the Chair, and members shall be recognized in the order in which he or she ask to be recognized.
108.5 Limiting Debate. Upon a motion that has been seconded, the Chair shall impose time limits on discussion and debate; provided that each member wishing to speak shall be allotted an equal amount of time. The Chair may allow additional rounds of debate following the expiration of the time limits.
108.6 Concluding Debate. Once debate has concluded, or once debate has expired in accordance with part (3) of this subsection, the Chair shall call the question, and the members shall vote upon the agenda item.
108.7Any proposed action that has been provided to Board members in the form of a written recommendation or motion (before or during a meeting of the Board), including the minutes of a prior meeting of the Board, may be acted upon without reading lengthy material accompanying the motion or recommendation into the record, at the discretion of the chair. If the motion is adopted, the accompanying material shall be included in the record.
108.8The order of items on the agenda of any meeting of the Board or any committee of the Board may be changed by the chair, at its discretion, or by majority vote of the members present and voting.
108.9Items for referral to a committee of the Board that are presented at a regular meeting, or at any other meeting of the Board, shall be referred to the appropriate committee by the chair.
108.10Items received by the Board between meetings shall be referred to the appropriate committee by the Chairperson.
108.11Any member of the Board may include written comments in the record on any matter on the agenda of a Board meeting by providing a typed original of the written statement to the President with a copy for each Board member within three (3) days of the adjournment of the meeting.
108.12Unless specifically provided by common consent of the Board members present or under waiver of the rules of order, only the following may address the Board or participate in the discussion of matters at a regular, special, or emergency meeting of the Board:
(a) Members of the Board of Trustees, including the President; and
(b) University personnel designated by the President, subject to the approval of the chair.