Section 8-B442. REIMBURSEMENT FOR TRAVEL AND EXPENSES

 

442.1University employees and Board members travelling on official business shall exercise the same care in incurring expenses that a prudent person would exercise if travelling on personal business.

 

442.2Only those travel expenses essential to the transaction of official business shall be reimbursed.

 

442.3Each claim for reimbursement of travel expenses shall be submitted on the appropriate reimbursement forms and shall be itemized.

 

442.4Except as otherwise specified in §§ 440 through 445, each claim for reimbursement of expenses of more than ten dollars ($ 10) shall be accompanied by original receipts. Items not supported by valid receipts shall be deducted from expense reports received for payment.

 

442.5It shall be the responsibility of the person requesting reimbursement to ensure that all documents are properly prepared, approved, and submitted within the time limits set forth in §§ 443 and 444.

 

442.6A claim against the University shall be forfeited if the claimant attempts to defraud the University in connection with that claim.

 

442.7Actual expenses for travel more than fifty (50) miles away from the District of Columbia (out-of-city travel) shall be reimbursed pursuant to the provisions set forth in §§ 443 and 444.