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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 1. MAYOR AND EXECUTIVE AGENCIES |
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Chapter 1-15. PUBLIC RECORDS OF THE DISTRICT OF COLUMBIA |
Section 1-1532. USE AND STORAGE OF MICROCOPIES
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1532.1The master microcopy of permanent records and of temporary records having a retention period of ten (10) years or longer, shall not be used for reference purposes.
1532.2Duplicate copies shall be used for reference purposes and for further duplication on a recurring basis or for large-scale duplication such as for distribution of records in microform.
1532.3In cases where it is necessary to make duplicates from the master copy, procedures shall ensure that the master copy remains clean and undamaged during the duplication process.
1532.4The Administrator shall establish and issue standards, guidelines, and procedures for the secure storage of the master microcopy of permanent records and of temporary records having a retention period of ten (10) years or longer.
1532.5The Administrator may establish a centralized micrographic service for the benefit of District agencies.
1532.6Such a service shall provide the following:
(a)Technical advice and assistance in designing and implementing agency microcopying projects and programs;
(b)Reimbursable microcopying services including the preparation, indexing, and filming of records, inspection of film, quality testing of microcopies, and other services; and
(c)Such other services as the Administrator may specify.