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D.C. Municipal Regulations (Last Updated: September 13, 2017) |
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Title 3. ELECTIONS AND ETHICS |
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Chapter 3-1. ORGANIZATION OF THE BOARD OF ELECTIONS |
Section 3-108. UNIVERSAL LEAVE
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108.1The provisions of this section shall apply only to the employees serving in the following positions on or after January 3, 2017:
(a) Executive Director;
(b) General Counsel; and
(c) Director of Campaign Finance (Director).
108.2For the purpose of this section, the term “qualified employee” or “qualified position” shall mean the Executive Director, General Counsel, or Director.
108.3For the purpose of this section, the term “participating employee” shall mean any qualified employee who elects to have a universal leave account in lieu of accruing annual and sick leave.
108.4An employee appointed to serve in an acting or interim capacity as Executive Director, General Counsel, or Director shall not become subject to the provisions of this section. If the acting Executive Director, General Counsel or Director is later hired by the Board to continue in a qualified position, the applicability of this section shall become effective as of the date of hire.
108.5Each qualified employee may elect to have a universal leave account in lieu of accruing annual and sick leave.
108.6On the first pay period of the leave year, each participating employee shall have his or her universal leave account credited with two hundred eight (208) hours of universal leave.
108.7Each full biweekly pay period represents eight (8) hours of accrued universal leave.
108.8Each participating employee hired after the first pay period of the leave year shall have his or her universal leave account credited with universal leave on a pro rata basis.
108.9Universal leave shall be used on days on which a participating employee would otherwise work and received pay and shall be exclusive of official holidays and non-workdays established by statute or administrative order.
108.10There shall be no charge to universal leave for absences of less than two (2) hours.
108.11A participating employee may carry over not more than forty (40) hours of unused universal leave for use in succeeding years. Any unused universal leave hours in addition to the approved carry-over hours shall be forfeited at the end of the leave year.
108.12Upon separation, a participating employee shall be paid for any universal leave remaining to his or her credit, less a pro-rated amount representing the portion of the universal leave that would be creditable for the remainder of the year. Payment for leave upon separation shall be at the employee’s rate of pay at the time of separation.
108.13Each participating employee serving in that role on January 3, 2017 shall have his or her accrued annual leave balance, up to a maximum of two hundred forty (240) hours, transferred to an annual leave escrow account for use at the discretion of the employee until exhausted. The employee shall be given a lump-sum payment for any annual leave in excess of the leave transferred pursuant to this subsection, payable at the rate of pay in effect on the last day of the last pay period of the 2016 leave year.
108.14Each participating employee appointed without a break in service to any qualified position from another position in the District government after January 3, 2017 shall have his or her accrued annual leave balance, up to a maximum of two hundred forty (240) hours, transferred to an annual leave escrow account for use at the discretion of the employee until exhausted. The employee shall be given a lump-sum payment for any annual leave in excess of the leave transferred pursuant to the subsection, payable at the rate of pay in effect immediately before his or her appointment to a qualified position.
108.15Upon separation, a participating employee shall be paid for any annual leave remaining in the annual leave escrow account.
108.16Each participating employee serving in that role on January 3, 2017, or each participating employee appointed without a break in service to any qualified position from another position in the District government after January 3, 2017, shall have his or her accrued sick leave balance transferred to a sick leave escrow account for use at the discretion of the employee until exhausted.
108.17When a participating employee elects to use leave from either the annual leave escrow account or the sick leave escrow account, such usage shall only be charged for absences of more than two (2) hours.